In a recent webinar, the concept of failure to plan is planning to fail was explored, and Facilities Managers can learn a thing or two from it.
Facilities Management is a bit keep it. Facilities Managers may oversee multisite portfolios, and inability to gain insight into facility assets will lead to increased maintenance costs, not to mention prolonged time to repairs. Also known as deferred maintenance, these problems damage brand image and reputation, but facilities maintenance can benefit from a plan for success. In the webinar, “Failure to Plan Is Planning to Fail,” hosted by Gordian, the keynote speaker, David Spooner, the manager of facilities for Duluth Public school, emphasized the importance of planning for facilities maintenance, as well as the intricacies associated when upgrading an existing facility. Facilities Managers need to understand why failure to plan is planning to fail in facilities maintenance and how modern technology, like connected, cloud-based energy management systems, can help.
Reactive Facilities Management Costs Much More Than Many Realize
Spooner noted significant costs associated with facilities that have a high degree of deferred maintenance. Each year, the school board met, and a budget was a. Unfortunately, the budget continued to fall short of actual maintenance costs, and “lack of access to facilities maintenance data” was the primary reason. Since Spooner was unable to understand deferred maintenance costs, he had little grasp on when the next asset would succumb to poor maintenance. In fact, Duluth Public School had seen maintenance costs rise 15-times the amount of the original repair. Depending on the cost of the maintenance needs, this is significantly more than the squared cost of the repair.
Proactive, Preventative Maintenance Is Built on Well-Thought-Out Plans
Spooner managed to convince the school board to consider the possibilities of implementing a proactive, preventative maintenance program, and an integral component of this program was the ability to gain insight and data into facility maintenance needs. Moreover, Spooner noted, “executive-level support is only possible by explaining the benefits of Facility Management data in layman’s terms.” Although applied to the process of obtaining executive support for a preventative maintenance strategy, this concept can be used for the entire preventative, proactive maintenance schedule.
How to Plan for Success
Spooner notes several factors integral to achieving success in a preventative maintenance strategy, including:
- Gaining insight into the needs of maintenance projects, which included using sensors and the Internet of things to track asset performance.
- Identify metrics and use data in the presentation to executive-level leaders.
- Auditing basic facility areas for safety and condition.
- Defining maintenance needs and addressing such needs as quickly as possible.
- Using data to prioritize maintenance needs, which mirrors findings in the initial ENTOUCH energy assessment, as well as recommendations during the Quarterly Business Review.
- Integrating existing facilities system.
- Using analytics and data to demonstrate the value of a predictive, preventative facilities maintenance plan.
The ENTOUCH Takeaway: Better Facilities Management Must Include Planning for Better Energy Management to Truly Control Maintenance Spend.
Spooner and Gordian are correct; lack of access to facilities maintenance data will result in failures throughout a facility. It is difficult, if not impossible, to improve upon what a Facility Manager does not understand, and this concept is the foundation of effective energy management and facilities maintenance. To start planning for better energy management and avoiding the pitfalls noted in the webinar, contact ENTOUCH online or at 1-800-820-3511 today.