The ENTOUCH Blog

Building Capital Planning

Guide to Modern Facility Condition Assessment for Better Facilities & Building Capital Planning

The facility condition assessment (FCA) is an intense, recurring series of inspections and checks on facility assets and processes to identify their longevity, energy use, and weaknesses. Essentially, it is a means of figuring out what will and will not help the company reach its goals, including adherence to capital planning and the budget. Since building capital planning is key to success, Facilities Managers need to understand their vulnerabilities in current FCA processes, the characteristics of robust FCAs, and best practices to conduct successful assessments.

Problems with Current FCA Processes:

The problems with current FCA processes result in higher capital spend, including:

  • High expenses to conduct the FCA.
  • Increased intervals between assessments that result in more problems identified in each evaluation.
  • Disconnect between field and corporate partners causing delays in budgeting requests and approvals.
  • Job plans’ shelf-life, or the time frame of a specific maintenance schedule, which may expire between the time corporate executives approve a needed issue identified by the FCA.
  • Lack of process standardization for triggering FCAs, leading to more vulnerabilities.
  • Inconsistent building capital planning processes, resulting in erratic and ineffective FCAs.

Building Capital Planning Is More Efficient With Robust, Consistent FCAs

As explained by Kyle Christiansen, RA, AIA, via Facility Executive, an FCA is simplified through today’s level of facilities management technologies, as well as reporting systems. Specifically, software programs can be used to track all expenses, supplies, and historical information, which can be put into the FCA report. This serves as both a comparison and projection of costs versus property value.

For example, the National Park Service, reports Douglas W. Kincaid of FacilitiesNet, has calculated the FCI as a measure of the current deficiencies of a facility divided by the current replacement value of the facility. In addition, a rating system must be devised to identify reasonable, fair, and reduced rates. In this example, good is classified by an FCI under 0.04.

Best Practices to Conduct Better, Comprehensive FCAs

As explained by Buildings.com, Facilities Managers should ensure the FCA includes inspections of these critical areas, including:

  • The physical building’s structure, like the floors, parking areas, and concrete slabs.
  • The building’s exterior and interior finishes.
  • The roof, as well as assets located on the roof, such as rooftop HVAC units.
  • Electrical systems and plumbing, including water and sewer lines.

Applied analytics to the FCA will also drive insights and ensure data-based accountability for building the business case for more funding, diversions in the budget, or other issues that may arise, explains Infor.com.

Conduct a Thorough FCA to Improve Budgeting and Capital Planning Processes Now

A comprehensive FCA is within reach and may be less expensive than what your predecessors may believe. Find out precisely what an FCA with ENTOUCH will entail for your unique facility by visiting ENTOUCH online or giving us a call at 1-800-820-3511.

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